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Home » Property Management » How to Manage Your Multiple Rental Properties – 9 Actionable Tips

Managing one rental property isn’t easy, so managing more than two seems unimaginable for many landlords. Fortunately, it isn’t as scary as it seems. To guide you, our property management team has put together a few tips on how to manage your multiple rental properties and get them off the ground in no time.

Actionable Tips on Managing Your Multiple Rental Properties

Although rental properties are a great way to grow your wealth, managing one (let alone multiple properties), can be overwhelming. The more rental properties you own, the more tenants and tenant-related problems you have to deal with. If you have multiple properties, whether multiple one-unit properties or managing various multi-family properties these actionable tips will help you to manage them the right way.

1. List Your Property ASAP

You will have vacancies from time to time. Unfortunately, vacancies can ruin your cash flow, which is why you need to put your property up online immediately. The moment one tenant moves out, market the property online so you can find a replacement tenant fast.

One of the pros of owning multiple investment properties is that other properties can “offset” the loss in rent of vacant properties. However, this shouldn’t be your long-term strategy. It would still be better to fill all of your properties – that way, you can maximize your rental income.

When marketing your rental property, make sure to focus on the desirable features that your market will want. With the help of a property management company, you can identify what these features are.

2. Have a Network of Vetted Vendors

Your phonebook should be filled with the names and numbers of vendors, from professional cleaners to plumbers. In the event that one of your properties needs attention, all you have to do is call your local contact and they’ll handle it on their end. That way, you won’t have to deal with property repairs on your own, particularly if you live far from your real estate investment.

Establish a network of vetted vendors so you won’t have to waste time searching for someone who can get the work done. Alternatively, you could partner with a South Florida property management company that already has connections with on-call service providers.

3. Create a Maintenance Plan

Conducting maintenance on one property is time-consuming – if you add more properties to the mix, things can get more complex. In managing maintenance for multiple properties, you should prepare a maintenance plan. This lets you stay on top of repairs and ensure that every real estate investment receives the attention to detail it deserves. In other words, it’s one way to make sure that you don’t overlook any property’s particular maintenance needs.

As a rule of thumb, each property’s maintenance plan should include seasonal maintenance tasks, such as cleaning the gutters, repairing the roof, and so on. Don’t forget to plan for unexpected repairs, too. Have a network of vetted vendors whom you can call at moment’s notice, or alternatively, partner with a professional property management firm that can be on-site for these inevitable problems.

4. Take Advantage of Tech

Property management tools and apps can speed up property management processes. When you take advantage of tools like tenant portals, you’ll be able to do your day-to-day tasks with more efficiency. For instance, if you need to collect rent, all you need to do is set up rent reminders on your property management portal. You no longer need to knock on your tenants’ doors or run after them month after month. Similarly, if you want to show your property to a prospective tenant, but don’t have the time to do so in person, you can show it virtually instead.

It benefits your tenants, too. Modern-day tenants are more tech-savvy – they want a landlord who can provide them with the conveniences they need. That’s where property management firms come in to assist you. When you get property management services, you’ll have access to these real estate innovations and more.

5. Screen Tenants Strictly

Screen Tenants Strictly

We’ve said it before but we’ll say it again – tenants can make or break your real estate investment. If you have trustworthy tenants whom you can count on to care for your property, pay their rent on time, and more, you won’t have problems. However, if you have irresponsible tenants who won’t pay on time, you’ll have problems day in and day out.

In managing multiple properties, you should start with a strict tenant screening procedure. Only sign a lease agreement with tenants with whom you are completely confident. Review their references very carefully so you can lower the risk of renting to the not-so-good ones. By renting to good tenants, you can avoid problems and in turn, oversee your multiple properties without any trouble.

6. Visit Every Property Regularly

Regularly inspect your rental property following an inspection checklist. This will allow you to verify if your tenants have actually committed to what they agreed to do, as stated in the lease agreement. Furthermore, it’s an opportunity to get a general idea of who your tenant is (particularly if you’ve never met them in person, for instance, if you screened them via video conference), and see for yourself if your tenant is truly who they said they were.

It’s worth mentioning that although you own the property, you won’t be able to enter it at any time. You will need to tell your tenant why you intend to enter the property and wait for their permission to do so.

Are your multiple rental properties far from one another? Alternatively, you can visit the ones that are close to one another, and leave the others to your property management company. Or, if you have the time, you can visit the properties yourself – the travel expenses are tax-deductible, anyway!

7. Use a Tenant Portal

Managing multiple properties means managing multiple tenants. It’s going to be more challenging to give your tenant the time (and attention) they deserve. In the event that a tenant wants to file a complaint, they will have to figuratively get in line. By the time you receive your tenant’s complaint, it will have been too late.

You won’t have the capacity to handle tenant complaints, concerns, etc. As a result, your tenants will be dissatisfied or worse – they’ll sue you for your failure to deal with repairs in a timely manner.

To streamline the process, use a tenant portal where tenants can file complaints, concerns, etc. at any time. Not only does this cut the amount of time you spend communicating with tenants, but it can also put urgent repairs on priority. Tenant portals can rank repair requests according to their urgency, so you can easily determine which property to deal with first.

8. Stay Organized

Stay Organized

Don’t lose track of your to-dos. When managing multiple real estate investments, you risk being so overwhelmed that you overlook your tasks. This results in dissatisfied tenants, failure to perform maintenance, and more.

To stay on top of your to-dos, use spreadsheets, folders, calendars, and so on. Do whatever you need to do, whether it’s writing down your tasks in a notebook or using post-it notes. These can make managing multiple properties a lot easier.

9. Work With a Property Manager

By far, the best way to make sure you give every real estate investment the attention it deserves is by partnering with a property management agent. If you can’t commit 100% of your time to property management, you need to get a property manager to assist you in managing your multiple properties. With them by your side, you’ll be able to sit back and wait as they collect your monthly checks for you.

Pros and Cons of Self-Managing Multiple Rental Properties

Managing multiple rental properties is doable, but there’re certain pros and cons of managing self-managing multiple rental properties.

Pros of Self-Managing Multiple Rental Properties

One of the pros of managing multiple rental properties on your own is freedom. You’re free to do whatever you want with your properties, and you have complete control over your expenses.

If, for instance, you want to turn one property into a vacation home, you can decide for yourself. If you also want to take a break from being a landlord, you can choose to stop renting out your property once your current tenants’ contract ends. Self-managing is perfect for people who want to be hands-on with property management.

Cons of Self-Managing Multiple Rental Properties

Managing more than one property is a no-brainer for many landlords, but here’s the thing: they may be able to do it, but that doesn’t guarantee you can, too. As with anything, property management comes with time – if you haven’t developed your property management skills over time, you won’t be able to manage multiple properties on your own.

Consider that managing multiple properties is time-consuming. If you can’t commit your time to your rental, you won’t be able to provide your tenants with the attention they expect. Day-to-day management can also be a burden, as you’ll have to attend to every unit’s needs. Furthermore, if your properties are in various states, you’ll have to study state-specific laws to protect yourself; which is one of the many reasons landlords prefer to hire a property manager.

Manage Multiple Properties With Luxury Property Care

Don’t attempt to manage multiple properties on your own. Let your partners at Luxury Property Care provide you with expert property management services. Our property managers will handle everything and do the heavy-lifting – you don’t need to lift a finger!

Contact us today for more information on our property management services. You can also call (561) 944 – 2992 to discuss your rental property needs today.

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